Chaos and a hectic pace seem to be par for the course in most anyone’s workday, and it can turn your workday upside down if you let it. However, with some careful planning, efficient scheduling and well-developed work habits, your workday can smoothly sail along.
Planning your workday actually starts the previous evening. Take a few moments before you leave work to jot down important meetings, phone calls that need to be made or returned, ideas or concerns that need to be discussed with your supervisors or co-workers, or other notes to yourself about projects you’re working on or clients you’re currently working with. That way, it’ll be right there for you to see the next morning, and it’ll make getting into the swing of things much easier.
You should stay on top of your both your desktop and electronic inboxes. Check e-mail when you arrive, and immediately sort each message into an appropriate folder. Even if you don’t have time to deal with the contents of a message or even read it fully, sort it for later action. Sort through and organize regular mail and correspondence as well, and organize into piles for later action if necessary. Make sure you come back to these at the end of the day and take any appropriate action or you can at that time. Try to make it a habit of responding promptly to all mail requesting a timely response. Check through these inboxes during the course of the workday as well.
Return or make your most urgent and important phone calls early in the day. Like you, most people are more likely to be at their desks during this time.
Get in tuned with your personal energy level and schedule. If you have more energy at the beginning of the day, tackle your toughest projects then. If your energy level dips after lunch, take care of filing, e-mailing or other general tasks at this time.
At the end of the day, return to your checklist and prepare for tomorrow. Review your checklist and cross off completed items. Move any pending items to tomorrow’s to-do list.
Utilize both an electronic and wall or desk calendar to keep track of deadlines, meetings, and appointments. If your day allows, try to work on those long-term projects a bit so that as their deadlines approach you won’t feel so pressured or rushed.
Most importantly, take a break. Don’t get into the habit of having your lunch at your desk or cutting your breaks short. A walk during your break and time away from your desk to recharge are probably the most important things you can do for yourself to recharge your battery, clear your mind and prepare to tackle the tasks at hand more productively and efficiently.
Now that you’re getting the knack for organizing your home and your life, maybe you find yourself in need of a little extra inspiration, some fresh ideas, or maybe would just like to connect with like-minded people like yourself. There are many different websites out there that provide a wealth of information, ideas and tips, as well as provide a place where people can go and share their own ideas, mistakes, and offer support to one another. A few of the most popular home organization websites are listed next.
Visit FLYlady.net for tips on how to conquer the clutter in your life and how to overcome the CHAOS factor, which stands for Can’t Have Anyone Over Syndrome. This group teaches you how to use an organizational journal and encourages you to shine your kitchen sink often. Followers are often referred to as FLYbabies, and the group is currently over 300,000 members strong. Visit this site at www.flylady.net.
Large comprehensive websites such as www.ivillage.com, www.msn.com, and www.yahoo.com all have a wealth of articles and advice available for you on many different topics to help your home and life run more smoothly. There are other groups out there that you can sign up for online to become a member of to chat with people, or there are various message boards available that you can post ideas, tips and suggestions on for other readers.
If you’re looking for websites that offer ingenious organizational and time-saving products, there are plenty of them to be found on the internet. Lillan Vernon, Harriet Carter, Rubbermaid and Kitchen-Plus.com all offer innovative and unique ideas for your home, office and car.
Various newsgroups and e-mail newsletters abound on the internet. Take some time and find a few of them that you have found to be useful, and subscribe to them so you’re always sure to get the latest time-saving tips and organizational ideas.